QuickBooks 14500 Limit Solution- Let’s Add More Items

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Did you encounter error 140300 while attempting to run a financial exchange in QuickBooks Desktop? You may also see an error message stating, “You have reached the maximum allowed number of items in your QuickBooks Financial Software inventory.“

This error indicates that you have reached the QuickBooks 14500 limit for adding new items to your financial software. QuickBooks Desktop allows only a specific number of financial exchanges. Once this limit is reached, the software will record the sales and receiving information for all newly added items using the general description “POS [Sales Tax]” for inventory items, vendors, and customers.

In this blog, we will explore the solution to QuickBooks error 140300 and the steps you should take to add more items.

If you want to add new items in QuickBooks Desktop without further delay, seek help from the support team. The experts are available round the clock at 1855-546-5024 to help you deal with such issues in QuickBooks

Why Can’t You Add Inventory Items, Customers, Vendors, or Employees?

You cannot add a customer, vendor, employee, or any other item because you have probably reached the 14500 limit in QuickBooks Desktop. QuickBooks Desktop limits the total number of items you can add.

Let us look at the maximum limit of different entries allowed in QuickBooks.

Review the List Information in QuickBooks Desktop

When the lists in your Financial Exchange inventories start reaching the threshold, the performance sometimes becomes automatically slow.

Follow the below steps to check your file size in QuickBooks Desktop:

• Launch your QuickBooks Desktop.
• Press the F2 or Ctrl + 1 keys together on your keyboard.
• Then, review the List Information section or check the File Size in the File Information section of the Product Information window.

QuickBooks Desktop will warn you once you reach the limit and throw QuickBooks error 140300.

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Detailed Stepwise Solution on QuickBooks 14500 Limit (QuickBooks Desktop)

In this section, we will explore the steps for the QuickBooks 14500 limit solution in detail. Follow these steps to free up space for new items in QuickBooks company and to fix QuickBooks error 140300.

1. Delete or Deactivate the Customers

To fix the limitation issue, you can delete old or deactivate customers, vendors, employees, etc. If you are running a small business with a small team and a few vendors, you must delete the customers if there are too many.

Follow the steps below to delete old customers from QuickBooks Desktop.

Remember that the customers you delete must have zero amounts in the Balance Total column. You will need to deactivate the remaining customers who are no longer needed.

A. Delete an Old Customer

Let’s delete an existing customer in QuickBooks:

• Navigate to the Customers menu.
• Tap on Customer Center.
• Choose the customer you want to delete and right-click on it.
• Click Delete Customer: Job.

Follow the same steps for all the customers you want to delete.

B. Now, Add a New Customer or other Items

After this, you can add items such as vendors, customers, employees, etc. Here’s how you can add new customers or other items in QB:

• Tap on the Customers menu.
• Select Customer Center.
• Click on New Customer & Job.
• Choose New Customer.
• Enter the necessary information.
• Tap on OK.

You can carry similar steps to add other items like vendors, employees, and more.

2. Condense the Company File

Condensing the company file in QuickBooks means reducing the overall file size while retaining all data and details. Doing this will help you reduce the number of entries and allow you to add more data to your financial records.

A. Condense data while keeping transactions

• Tap on the File menu.
• Select Utilities.
• Click on Condense Data.
• Tap on Keep all transactions, but remove audit trail info to date.
• Choose Next.
• Once the process completes, click Close.

B. Condense data while removing transactions

• Go to File and click on Utilities.
• Select Condense Data.
• Tap on Remove the transactions you select from your company file. Click Next.
• Choose the transactions that you want to remove and then click Next.
• Select the option how you would like to summarize, then hit Next.
• Click on the option that describes how condensed inventory you want, and tap Next.
• Choose the recommended transactions you’d like to remove, then click Next.
• Select the List entries you’d like to remove, then hit Next.
• Tap on Begin Condense, then wait for the process to complete. Hit Close.

3. Move to a New Company File

Alternatively, you can begin a new company file, import the active customers, employees, vendors, and other items you need, input the balance, and continue working on the new file.

You can archive the old QuickBooks company file and save it for later reference.

4. Upgrade to a QuickBooks Edition that Has a Greater Limit

Finally, you can upgrade to QuickBooks Desktop Enterprise, which has a greater item limit of over 100,000 inventory items, vendors, and customers.

Summary

This blog discussed everything you need to know about the QuickBooks 14500 limit. Following the instructions in the guide will help you add new items to QuickBooks Desktop. However, if the issue persists, you can reach out to the team of experts. The experts at the support team can help you get your QuickBooks working properly quickly. Dial 1855-546-5024 now!

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